Payment Schedules

Once a supplier transaction is validated, FAP generates Payment Schedules to track exactly when and how much is owed. Each schedule row represents one instalment defined by the transaction's payment terms. This gives accounts payable a clear view of upcoming obligations.

Schedule generation

When a transaction reaches VALIDATED status, Raytio generates its payment schedules automatically. It:

1. Reads the payment term attached to the transaction
2. Expands the transaction's net amount across the payment term lines, calculating a due date and amount for each instalment
3. Creates one payment schedule entry per instalment

Only one schedule can exist for a given supplier, transaction, and due date, so schedules are never duplicated if generation runs again.

Schedule fields

Each payment schedule entry records:

Field	Purpose
Supplier	The supplier this obligation is owed to
Supplier site use	The site use associated with the payment term
Supplier transaction	The transaction that generated this schedule
Payment term	The term used to calculate this instalment
Schedule status	OP (open) or CL (closed)
Payment class	Type of obligation: INV, CM, DM, or PREP
Due date	When this instalment is due
Amount due original	The original instalment amount
Amount due remaining	What is still outstanding
Amount applied	How much has been applied against this schedule
Amount adjusted	Adjustments (write-offs, corrections)
Amount on hold	Amounts subject to an active transaction hold

Schedule status

Status	Meaning
OP	Open — the obligation is outstanding
CL	Closed — the obligation has been fully settled

A schedule with status OP represents an unpaid instalment. When payments are applied and the remaining amount reaches zero, the schedule transitions to CL (closed). Payment application is a future phase.

Payment class

The payment class mirrors the transaction type that generated the schedule:

Payment class	Source
INV	Invoice
CM	Credit memo
DM	Debit memo
PREP	Prepayment

Relationship to transaction holds

The Amount on hold field tracks the portion of an instalment that is currently subject to an open transaction hold. This field is informational in the current release — the payments phase will use it to prevent disbursement of held amounts.

Authorisation

Accounts payable viewer and above can read schedules. Payment schedules are generated by Raytio and are read-only — they cannot be created, edited, or deleted directly.

Further reading

• Supplier Transactions — the transactions that payment schedules are generated from
• Transaction Holds — how holds affect amounts on hold