Cash Receipts and Receipt Schedules

Once a transaction has been raised, the next step in the receivables cycle is collecting payment. FAR models this with two entities: Cash Receipts record incoming payments, and Receipt Schedules reconcile those payments against outstanding transactions.

Cash receipts

A Cash Receipt records a payment received from a customer. Each receipt captures:

• Receipt code — auto-generated, human-readable identifier
• Receipt date — when the payment was received
• Receipt amount — the payment value
• Receipt currency — the currency of the payment
• Receipt type — CASH for standard payments, MISC for miscellaneous receipts

Receipt status

Receipts move through a lifecycle tracked by status:

Status	Meaning
UNAPP	Unapplied — received but not yet matched to a transaction
APP	Applied — fully matched to one or more transactions
UNID	Unidentified — received but the customer is unknown
NSF	Non-sufficient funds — the payment failed
REV	Reversed — the receipt has been reversed
STOP	Stopped — processing has been halted

Additional details

Receipts can also carry:

• Customer and site-use references — linking the receipt to a specific customer and billing location
• Bank account — the customer's bank account the payment came from
• Remittance bank account — the receiving bank account
• Exchange rate details — exchange rate type, rate, and date for multi-currency receipts
• Reversal information — date, category, reason code, and comments when a receipt is reversed

Receipt schedules

A Receipt Schedule is the reconciliation record that bridges transactions and receipts. Each schedule entry tracks:

Field	Purpose
Schedule status	OP (open) or CL (closed)
Receipt class	Classifies the type of receivable (see below)
Due date	When the amount is due
Amount due original	The original amount owed
Amount due remaining	What is still outstanding
Amount applied	How much has been applied from receipts
Amount adjusted	Any adjustments (write-offs, discounts)
Amount in dispute	Amounts the customer is disputing

Receipt class

The receipt class distinguishes different types of receivable entries:

Class	Meaning
INV	Invoice
DM	Debit Memo
CM	Credit Memo
CB	Chargeback
RCT	Receipt

References

Each schedule entry can reference:

• Customer and site use — which customer and billing location the schedule applies to
• Customer transaction — the transaction being settled
• Cash receipt — the receipt being applied
• Payment terms — the terms governing the due date and instalment structure

A schedule with status OP represents an outstanding obligation. When payments are applied and the remaining amount reaches zero, the schedule transitions to CL (closed).

Authorisation

Both cash receipts and receipt schedules follow the standard FAR authorisation pattern. Access flows from the parent customer record.

Further reading

• Customer Transactions — the transactions that receipts are applied against
• Customers — the customer accounts that payments are received from